Fileshare guest user administration


Summary
Instructions for fileshare guest user administration.
Updated on 21. December 2021 0 users liked this article

Limited number of guest users

The number of guest users is limited to 3 guests per paid user license.

Functionality of guests

The functionality of guest accounts is designed for external collaboration with internal users. If full functionality is required, a user license must be obtained.


Create guest user

  1. Open Fileshare
  2. Right click on the folder you want to share
  3. Select the option «Share…»
  4. Enter the email address of the person to be invited
  5. click on Continue
  6. Select the option «Add user as guest user»
    • Optionally the two hooks for automatic password and change of password
  7. click on Continue
  8. Specify validity
    • The «Never» option is chosen with 7650 days
  9. Select the rights
    • «Write / full access» gives the guest user the option of uploading files
  10. Optional: Activate notifications
  11. Click on Share

The guest user will now receive two emails at the specified email address. One with the login details (username, password) and the second with the invitation itself.

Manage guest users

  1. Open Fileshare Web
  2. Click on the user symbol in the upper right corner
  3. Select «My guest users»

All guest users are now displayed. These can be managed as follows:

reset Password
Show shared folders / files
delete user

Manage guest user notifications

  1. Open Fileshare Web
  2. Click on the user symbol in the upper right corner
  3. Select «My guest users»
  4. Click on "File (s) / folder shared with this user"
  5. Click on "Update"
  6. The "Edit share" and "Delete share" icons appear
  7. Click on "Edit Share"

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